On a weekly basis, I’ll try to feature one gadget that will help you out in your business.
This week, I’m featuring something on my wishlist. For years we’ve been hearing about the “Paperless Office”. Unfortunately, it’s been my experience that computers just found new ways to give us more paper to deal with. One of my big goals this year is to completely digitize my workflow. I work from home, and tend to do this work all over the place. Having all my work scanned and neatly organized in folders on my laptop would save me a huge amount of time and frustration. Unfortunately, my current equipment just takes too long to scan each page, one by one, and then manually organize.
My pick this week is the NeatDesk from The Neat Company.
This is basically your scanner on steroids, without the bad side effects. On top, there’s an automatic feeder that accepts 3 types of documents (up to 50 pages); regular paper, receipts, and business cards. It even scans both sides in a single pass. That alone makes it better than my current all-in-one. After it’s done scanning, the software takes over. All of your documents can be converted to searchable PDF files, and then organized in a digital filing system. Make sure to check out the link to find out all the juicy details.
At $399US, it’s not cheap by any means. However, consider the alternative. With my $200 all-in-one, I have to manually add each page, press Scan, wait, flip the page over, press Scan again. After repeating this step 50 times, I’ve lost a big chunk of my day, and my sanity. With the NeatDesk, I toss 50 pages in the feeder, press a button, and walk away or get back to other work.
If you’re a fan of GTD, I suggest at least placing this on your Someday/Maybe list.